Tour Policies & Conditions

Tour Policies & Conditions

THIS DOCUMENT CREATES A CONTRACTUAL RELATIONSHIP BETWEEN ATMANI LLC AND YOU, THE CLIENT. AFTER READING THIS ENTIRE ATMANI LLC TRAVEL AGREEMENT (THE “AGREEMENT”), IN ORDER FOR YOUR WINE COUNTRY JOURNEY RESERVATION TO BE COMPLETED, YOU MUST INDICATE YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS FOUND IN THIS AGREEMENT BY CHECKING THE BOX.

COST OF THE WINE COUNTRY JOURNEY INCLUDES

HOTELS. Best available room, double occupancy. Single rooms are subject to supplemental costs except for single travelers. Atmani reserves the right to substitute hotels for those named in the journey description when necessary. Special accommodations and specific bed types should be requested at time of reservation and cannot be guaranteed.

MEALS AND ALCOHOL. Three meals per day at restaurants selected by Atmani.  Menus will be chosen by Atmani with the traveler’s diet and requirements in mind. Atmani-selected alcoholic beverages provided with meals are included in the cost.  Any additional alcoholic beverages must be purchased at Client’s expense.

TOUR HOSTESS. The services of the Tour Hostess in all matters pertaining to the tour operation.

ACTIVITIES. Entrance fees, activity fees, spa treatments, transportation and refreshments.

AIRPORT TRANSFER. Transportation of travelers and baggage from and to San Francisco International Airport or Sonoma County Airport.

GRATUITIES. All gratuities to hotel and restaurant staff, activity operators and drivers for tour-included services. Does not include end-of-trip gratuity to the Tour Hostess.

RESERVATIONS & PAYMENTS

Early reservations are essential due to our small group size. All payments may be made by check or credit card (Visa, MasterCard & American Express). The following are our payment terms:

At time of reservation – $2,000 per person non-refundable deposit for 10- and 7-day itineraries; $1,000 per person non-refundable deposit for 4-day itineraries.  The deposit is fully credited toward the total cost of your Wine Country Journey.

60 days prior to arrival – The balance of the Journey cost.

If you make your reservation less than 60 days prior to arrival, full payment will be collected at time of booking. Failure to submit payment by the above-noted deadlines may result in automatic cancellation of space & forfeiture of non-refundable planning fee.

CANCELLATION POLICY

Written notice of cancellation must be received by mail, fax or e-mail within the time periods described below. 

Refund policies are as follows:

60 days or more before arrival:  If you wish to change your reservation to an Atmani Wine Country Journey taking place at a later date and receive credit for your already-paid deposit, you may do so for an additional $500 per person rescheduling fee.

59 to 30 days before arrival:  Atmani will refund 75% of the paid tour cost.

29 to 8 days before arrival:  Atmani will refund 50% of the paid tour cost.

7 days or less before arrival:  No refunds.

RESPONSIBILITIES OF TRAVELERS

Smoking and usage of mobile telephones is prohibited at group meals, in vehicles and during other group activities. Participants who are disruptive, endanger the group or the travel experience, or break local laws may be removed from the journey without refund and at their own expense.

COST OF THE WINE COUNTRY JOURNEYS DOES NOT INCLUDE:

Air transportation; airport taxes; passport and visa expenses; laundry, alcohol except as noted, and all items of a personal nature; any expenses resulting from travel activities that are not part of the Wine Country Journey itinerary; excessive baggage charges; health, accident, baggage, and trip cancellation insurance; gratuity for any personal services; gratuity to the Tour Hostess; and other items not mentioned as being included.

HEALTH

The Atmani Wine Country Journey includes varied activities, some of which require participants to be in good physical and mental health. Individuals with heart disease, chronic illness, physical handicap, advanced pregnancy or mental illness should consult with their doctor regarding the appropriateness of participation in the Wine Country Journey. Please advise us of any health issues, physical disabilities or limitations at the time of placing your reservation. Atmani will make reasonable efforts to accommodate the special needs of its travelers. Notwithstanding the foregoing, Atmani reserves the right to exclude, at its sole discretion, from participation in any given activity any person should such person’s health or mental condition or physical infirmity or general deportment constitute a danger to themselves or to the rights, welfare, health, safety or enjoyment of other Journey participants. It is the Client’s responsibility to judge the appropriateness of these travel activities to their physical capabilities.

CHANGES AND CANCELLATIONS

Atmani reserves the right to make such changes to the planned Journey itinerary as may be necessary in the event of unforeseen circumstances.  If the Journey must be cancelled due to a major disruptive event (e.g. natural disaster, acts of terrorism, etc.), Atmani will refund Journey costs paid.  Atmani is not responsible for additional expenses that may occur as a result of the cancellation, such as airline cancellation fees, visa fees or other expenses.

PASSPORTS/VISAS

You are responsible for obtaining any travel documents and/or verifying entry requirements necessary for travel in the United States of America. Entry laws may differ with respect to each traveler’s citizenship. Atmani will not obtain personal travel documents for Clients or assume responsibilities for notice of current requirements. You are responsible for any expenses incurred as a result of the delays or itinerary changes related to your lack of appropriate travel documents.

PHOTOGRAPHY ON TOUR

Atmani reserves the right to take photographs and/or videos during the operation of any Journey, and to use the photography for promotional purposes. Participants who prefer that their image not be used are asked to make this request known to Atmani during the booking process.

UNUSED SERVICES

If you make any changes to any portion of your Journey, such changes will be completely at your own expense. Refunds will not be paid for services provided in the Journey prices not utilized by you without written approval by Atmani at least 8 days prior to arrival.

MISCELLANEOUS TERMS

GOVERNING LAW. This agreement and any actions and proceedings brought hereunder shall be governed by the laws of the state of California, without regard to conflicts of laws principles. Any action or legal proceeding hereunder shall be brought exclusively in the courts of the state of California, county of Sonoma, or, if it has or can acquire jurisdiction, in the United States district court for the Northern District of California.

SEVERABILITY. The invalidity or unenforceability of any part of this Agreement shall not affect the validity of the remainder of this Agreement. Any provision of this Agreement held invalid or unenforceable only in part or degree will remain in full force and effect to the extent not held invalid or unenforceable.

WAIVER. Any failure by either party to enforce the strict performance of any of the terms or conditions of this Agreement shall not constitute a waiver of any such terms or conditions.

ENTIRE AGREEMENT. The terms and conditions of this Agreement shall be exclusive of any other representations including advertising, marketing or other sales literature or activities of Atmani and shall constitute the final and exclusive agreement of the parties with respect to the subject matter hereof.

ASSUMPTION OF RISK, RELEASE AND LIMITATION OF LIABILITY

THIS SECTION LIMITS YOUR RIGHTS.  PLEASE READ IT.

ASSUMPTION OF RISK. You understand and acknowledge the inherent risks associated with the travel and tour activities in which you will engage as a participant in the Wine Country Journey arranged at your request by Atmani LLC (“Atmani”). In recognition of these risks, you confirm that you are physically and mentally capable of participating in the planned activities, that you are willingly and knowingly electing to participate in spite of the potential risk of danger, and you willingly and voluntarily assume full responsibility for any injury, loss or damage suffered by you or caused by you, whether caused in whole or in part by the negligence of the owners, directors, agents, officers, employees, contractors or subcontractors of Atmani.

LIMITATION OF LIABILITY.In no event will Atmani be responsible for incidental, consequential or special damage or loss suffered by any person. Atmani’s maximum liability, for any reason whatsoever, will be limited to the amount paid to Atmani for its services.

RELEASE. In consideration of the services and arrangements provided by Atmani, you, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless and agree to indemnify Atmani, its owners, officers, directors, agents, contractors, subcontractors and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the scheduled vacation package and any activities conducted in conjunction therewith. YOU SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS, DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS OR SUBCONTRACTORS OF ATMANI LLC.

I HAVE READ AND UNDERSTOOD AND AGREE TO THE TERMS OF THE ATMANI LLC TRAVEL AGREEMENT.